Individuals can ask to access their data for the purposes of understanding what is held, in some cases ask for it to be erased or amended or for it to cease being processed, but this is subject to certain exemptions and limitations.
Right of access. Access to records must be made in writing to the Principal. The School will endeavour to respond within 30 days during term time, longer if the request is received outside of term time. An administration fee of RM 250 per request for access will be applied.
Requests that cannot be fulfilled. Certain information is exempt from right of access. This can include, but not limited to, data that identifies other individuals, information that the School reasonably believes is likely to cause damage or distress, examination scripts, confidential references and information that is subject to legal privilege.
Schools can also apply exemptions for data relating to any reference given by the School for the purpose of the education, training or employment, or prospective education, training or employment of any student or member of staff. References from other schools on the individual can only be released with the express permission of the originator.
Right to withdraw consent. Students and staff have the right to withdraw consent, where given, to receiving generic communication. The School retains the right to keep data for historical or contractual reasons.